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SAP Australian User Group; Code of Conduct

1. Purpose

The Code of Conduct sets the standard for ethical, respectful, and professional behaviour for all who represent or engage with SAUG. It supports our mission to empower the SAP community and maintain trust, integrity, and inclusivity across all activities.

2. Scope

This Code applies to:

  • SAUG employees (including the CEO)
  • Committee (Board) members
  • Volunteers
  • Members and member representatives
  • Partners (vendors, sponsors, and event collaborators)
  • Guest speakers and contractors

3. Principles

Integrity and Lawfulness

  • Act honestly, ethically, and in compliance with all applicable laws and SAUG policies.
  • Avoid conflicts of interest and declare any actual, potential, or perceived conflicts.

 

Respect and Inclusion

  • Treat all individuals with dignity, fairness, and respect, regardless of background or role.
  • Foster a safe, inclusive, and harassment-free environment at all SAUG events and in all interactions.

 

Confidentiality and Privacy

  • Respect the confidentiality of information obtained through SAUG.
  • Protect personal and organisational data in line with privacy laws and SAUG’s Data Privacy Policy.

 

Professionalism

  • Represent SAUG with professionalism at all times.
  • Use SAUG resources responsibly and only for legitimate SAUG purposes.
  • Display appropriate credentials at SAUG activities and events.

 

Community and Collaboration

  • Support the exchange of knowledge, ideas, and experiences within the SAP community.
  • Engage constructively with members, partners, and SAP.

 

Fairness and Non-Commercial Conduct

  • Do not use SAUG events or resources for unauthorised sales, recruitment, or commercial activity.
  • Do not distribute materials or post displays at SAUG activities without prior approval.
  • Do not use SAUG membership or attendee lists except for SAUG business as authorised.

4. Responsibilities

All covered individuals must:

  • Abide by the Constitution and policies of SAUG.
  • Promptly report any breaches of this Code or other SAUG policies.
  • Cooperate with any investigation into alleged breaches.

 

Leaders (Committee and CEO) must:

  • Model the Code of Conduct.
  • Promote a culture of integrity and respect.
  • Address breaches promptly and fairly.

5. Breaches and Consequences

Breaches of this Code may result in disciplinary action, including removal from office, termination of membership, exclusion from events, or termination of partnership agreements. Serious breaches may be reported to relevant authorities.

6. Review

This Code will be reviewed every two years or as required by changes in law or best practice.

For questions or to report a concern, contact the SAUG CEO or Committee Chairperson.